WHS Legal Register & Compliance Tracking
Map every applicable piece of WHS legislation to your operations, track compliance status against each requirement, and generate evidence of due diligence for officers and PCBUs.
Legislation mapping
Map the WHS Act, WHS Regulation 2025, and all applicable codes of practice to your specific operations and industry.
The legal register identifies which sections of WHS legislation apply to your operations based on your industry, activities, and hazard profile. Rather than a generic list of every regulation, you see only the requirements relevant to your workplace with clear descriptions of what each obligation means in practice.
Compliance status tracking
Track whether each legislative requirement is met, partially met, or non-compliant with evidence linked to each assessment.
Every requirement in the register has a compliance status that is assessed periodically. When a requirement is marked as compliant, the assessor links evidence such as training records, inspection reports, or procedure documents. Non-compliant items generate corrective actions with owners and due dates.
Regulatory change monitoring
When legislation changes, affected register entries are flagged for reassessment so compliance gaps are identified before enforcement begins.
The WHS Regulation 2025 commenced with significant changes including 88 new penalty provisions. The system flags register entries affected by legislative amendments and prompts reassessment. This is particularly important for the December 2026 WEL transition, which will change exposure limits for hundreds of substances.
Officer due diligence reporting
Generate reports demonstrating that officers have taken reasonable steps to understand and ensure compliance with WHS obligations.
Section 27 of the WHS Act requires officers to exercise due diligence. The legal register provides structured evidence that officers are aware of WHS obligations, understand the hazards of the business, and have ensured appropriate resources and processes are in place. Due diligence reports can be generated for board reporting or regulatory response.
What happens without a structured legal register
The WHS Regulation 2025 commences and introduces 88 new penalty provisions. Your compliance team is unaware of several changes that directly affect your operations. Six months later, a SafeWork NSW inspector asks to see your legal register and compliance evidence. You produce a spreadsheet last updated under the 2017 Regulation. The inspector issues multiple improvement notices for obligations you did not know existed.
How It Works
Map
Identify applicable legislation based on your industry, activities, and hazard profile. The register is pre-loaded with WHS Act and WHS Regulation 2025 requirements.
Assess
Evaluate compliance against each requirement and link evidence. Non-compliant items generate corrective actions.
Monitor
Track regulatory changes, reassess affected requirements, and generate due diligence reports for officers.
Compliance Mapping
| Regulation | Section | Requirement | How This Module Meets It |
|---|---|---|---|
| WHS Act 2011 | s.27 | Officer due diligence — reasonable steps to understand obligations | Structured legal register with compliance assessments provides evidence of officer awareness and action. |
| WHS Regulation 2025 | Various | 88 new penalty provisions requiring documented compliance | Register updated for WHS Regulation 2025 with all new obligations mapped and trackable. |
| WHS Act 2011 | s.26A | Compliance with approved codes of practice | All 34 approved codes of practice mapped with compliance tracking per code. |
Industries That Rely on This
See this module in action.
We will walk you through every capability with your industry's hazards and your state's legislation. 30 minutes. No obligation.