OH Consultant

Your Workers Are on 5 Different Sites Today. Are They All Compliant?

You have 8 workers across 3 sites. Each site has different induction requirements, different SWMS, different permits. One of your workers shows up without their induction for that site. They get sent home. You lose a day's labour and the builder questions your reliability. EHS Atlas tracks every worker, every site, every document — so you know who is compliant before they leave the yard.

$500–$1,500/day
Cost of one worker sent home from site
Lost labour + reputation impact
~$2,235,363
Category 2 penalty for PCBU (body corporate)
WHS Act 2011, CPI-indexed 2025-26
10 June 2020
WHS fines uninsurable since
WHS Act 2011 s.272A

The challenges of managing compliance across multiple sites

Worker compliance across multiple sites

Each principal contractor has different induction requirements, different SWMS expectations, and different document formats. Your workers move between sites daily. Keeping track of who is inducted where, whose training is current for which site, and which SWMS applies to which project is a full-time administrative task — but you are running a trade business, not an admin office.

WHS Regulation 2025 s.39 (induction); s.299-302 (SWMS per site)

Training matrix for the team

You have 8 workers. Each has a White Card, a trade licence, a first aid certificate, and various high-risk work licences. Each has different expiry dates. One person's forklift licence expired last month — you did not notice until the site manager checked. Now your worker cannot operate the forklift, the delivery is delayed, and the builder is questioning whether your team is properly managed.

WHS Act 2011 s.19 (duty to provide training); WHS Regulation 2025 Chapter 4 (high-risk work licences)

Insurance management across multiple policies

Workers compensation, public liability, professional indemnity, plant insurance — each with different renewal dates, different cover amounts, and different requirements per principal contractor. One expired policy means your prequalification lapses, your site access is revoked, and your workers are sent home from every project with that builder.

Commercial requirement; WHS Act 2011 s.272A (WHS fines uninsurable — adequate insurance for third-party claims essential)

What you get with Trade Team

Users
Per-worker compliance profiles
Every worker has a profile showing their training, licences, inductions, and document status. Traffic light per worker — green means site-ready, amber means something expires soon, red means a gap exists.
Monday morning briefing. Open Worker Register. 6 green, 1 amber (first aid expires in 14 days), 1 red (site induction missing for Thursday's project). Fix the red before Thursday.
MapPin
Track who is inducted where
Each site has its own induction. The tracker shows which workers have completed induction for which sites. Before sending a worker to a site, check their induction status. No induction = no site access.
Builder calls: 'Can you send two workers to Parramatta tomorrow?' Check tracker. Worker A is inducted for Parramatta. Worker B is not. Send Worker A and Worker C (who is inducted) instead.
GraduationCap
Who has what, what expires when
Matrix view showing every worker against every required competency. Gaps highlighted. Expiry dates tracked. Alerts sent 30 days before any expiry.
Training matrix shows 3 workers need confined space refresher before June. Book the training now. Certificates uploaded when complete. Matrix updates automatically.
FileCheck
Multiple workers sign the same SWMS
professionally authored templates with team sign-on capability. Every worker signs on their device before starting. GPS and time stamps for each signature. New worker joins mid-task — they sign before starting.
Working at height on a commercial fit-out. SWMS generated for the specific task and site. 4 workers sign on their phones before starting. GPS confirms they are at the site. Audit trail complete.
Award
Company-level compliance export
Export a complete compliance pack for any prequalification platform — insurance certificates, training matrices, incident history, SWMS samples, safety management plan. One click, one ZIP file.
Annual Cm3 renewal. Click export. ZIP contains all current documents. Upload to Cm3 portal. Renewal complete in 30 minutes instead of a full day.
AlertTriangle
Per-project incident reporting
Log incidents and near-misses per project and per site. Investigation workflow with corrective actions. Export incident reports for principal contractors and prequalification renewals.
Near-miss on Site B — scaffolding clip found loose during pre-start. Logged, photographed, reported to principal contractor, corrective action assigned. Closed within 24 hours. Evidence of proactive safety management.

See EHS Atlas configured for subcontractor businesses

Manage your team's compliance across every site.